Privacy & Cookies Policy

Last Updated: November 15, 2024

Aevum Encyclopedia ("we," "our," or "us") is committed to protecting your privacy. This Privacy & Cookies Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our API, or access any of our services (collectively, the "Service").

Plain Summary: We collect only what we need to provide and improve our knowledge platform. You control your data, and we never sell your personal information to third parties.

1. Information We Collect

We collect information in the following ways:

  • Information You Provide: Account details, email address, search queries, content contributions, and communication preferences.
  • Automatically Collected Data: IP address, device type, browser information, operating system, log files, and usage statistics.
  • Cookies & Similar Technologies: We use cookies, pixels, and local storage to maintain session state, remember preferences, and analyze traffic (detailed in Section 4).
  • Third-Party Sources: Limited data from analytics providers and authentication services, processed in accordance with their privacy policies.

2. How We Use Your Information

Your data enables us to deliver a reliable, personalized, and secure knowledge experience:

  • Operating and maintaining the Aevum Encyclopedia platform
  • Processing search queries and delivering relevant articles
  • Facilitating expert contributions and peer review workflows
  • Sending service notifications, security alerts, and consented newsletters
  • Analyzing usage patterns to improve AI recommendations and knowledge graphs
  • Complying with legal obligations and enforcing our Terms of Service

3. Cookies & Tracking Technologies

We use cookies and similar technologies to ensure functionality, enhance performance, and understand how visitors interact with our platform. Below is a breakdown of the cookies we employ:

Category Purpose Retention Consent
Strictly Necessary Session management, authentication, security, load balancing Session to 30 days Always Active
Performance & Analytics Anonymous traffic measurement, error tracking, usage optimization Up to 14 months Opt-in
Functional Remember language, theme preference, search history (local) Up to 1 year Opt-in
Advertising & Targeting We do not use third-party tracking cookies for advertising purposes. N/A Not Used

You may manage or withdraw consent for non-essential cookies at any time through our Cookie Preferences Center or your browser settings. Disabling certain cookies may affect feature availability.

4. Data Sharing & Third Parties

We do not sell, rent, or trade your personal information. We may share data only in the following circumstances:

  • Service Providers: Trusted vendors for hosting, analytics, email delivery, and AI processing, bound by strict data processing agreements (DPAs).
  • Legal Requirements: When required by law, subpoena, or to protect the rights, property, or safety of Aevum Encyclopedia, our users, or the public.
  • Business Transfers: In the event of a merger, acquisition, or asset sale, with appropriate notices and continued privacy obligations.

5. Your Rights & Choices

Depending on your jurisdiction (including GDPR, CCPA/CPRA, and other applicable laws), you have the right to:

  • Access, correct, or delete your personal data
  • Export your data in a portable format
  • Opt out of direct marketing communications
  • Withdraw consent for non-essential processing at any time
  • Lodge a complaint with a supervisory authority

To exercise these rights, please contact our Data Protection Officer via the details below. We will respond to verified requests within 30 days.

6. Data Security

We implement industry-standard technical and organizational measures to protect your data, including:

  • AES-256 encryption for data at rest and TLS 1.3 for data in transit
  • Regular security audits, penetration testing, and vulnerability scanning
  • Role-based access controls and strict data minimization practices
  • Employee training on data privacy and incident response protocols

While we strive to protect your information, no internet transmission or electronic storage is 100% secure. We encourage you to use strong passwords and keep your account credentials confidential.

7. Children's Privacy

Aevum Encyclopedia is designed for audiences of all ages, but we do not knowingly collect personal data from children under 16 (or the applicable age of consent in your jurisdiction) without parental consent. If we discover such data has been collected inadvertently, we will take prompt steps to delete it. Parents or guardians who believe their child has provided personal information may contact us for assistance.

8. Policy Updates

We may update this policy to reflect changes in our practices, technology, or legal requirements. Material changes will be communicated via email or a prominent notice on our platform. The "Last Updated" date at the top of this page will be revised accordingly. Continued use of the Service after modifications constitutes acceptance of the updated policy.

9. Contact Us

If you have questions, concerns, or requests regarding this Privacy & Cookies Policy, please reach out:

Data Protection Team

privacy@aevumencyclopedia.com
Legal & Compliance Department
Aevum Encyclopedia, Inc.

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