4. Data Retention & Minimization
At Aevum News, we adhere to the fundamental data protection principles of storage limitation and data minimization. We only collect and retain personal data when strictly necessary for legitimate editorial, operational, or legal purposes, and we secure, anonymize, or permanently delete it once its purpose is fulfilled.
Data Minimization Principles
We design our data collection practices to ensure that only relevant, adequate, and necessary information is processed. Our engineering and editorial teams follow these core minimization standards:
- Purpose Limitation: Data is never repurposed for unrelated activities without explicit user consent or a lawful basis.
- Collection Constraints: We avoid pre-ticked consent boxes, hidden tracking, and data harvesting beyond what is explicitly disclosed.
- Aggregation & Anonymization: Wherever possible, we process data in aggregated or pseudonymized formats to prevent individual identification.
- Technical Safeguards: Our platforms are configured to block unnecessary third-party trackers and enforce strict access controls on raw data.
💡 Editorial Note: As a news organization, we prioritize transparency. You will never be forced to provide excessive personal details to access our publicly available journalism.
Retention Schedule
Personal data is retained only for as long as necessary to fulfill the purpose for which it was collected, comply with legal obligations, resolve disputes, and enforce agreements. The following table outlines our standard retention periods:
| Data Category | Processing Purpose | Retention Period | Deletion Method |
|---|---|---|---|
| Account Data | User registration, authentication, profile management | Duration of account + 12 months after closure | Secure cryptographic wipe |
| Subscription Records | Billing, payment processing, service delivery | 7 years (tax & legal compliance) | Automated archival & secure deletion |
| Newsletter Data | Email communications, preference management | Until unsubscribe or 24 months of inactivity | Immediate removal from mailing lists |
| Analytics & Cookies | Site performance, content optimization | 14 months (maximum) | Automatic rolling expiration |
| Support & Correspondence | Customer service, editorial inquiries | 24 months after resolution | Secure deletion after review period |
Note: Data required for ongoing legal claims, fraud prevention, or regulatory audits may be retained longer than stated above, in accordance with applicable law.
Your Rights Over Your Data
Regardless of retention periods, you maintain the right to exercise control over your personal information at any time. Aevum News is committed to responding to valid requests within 30 days.
Access & Portability
Request a copy of your data in a machine-readable format.
Rectification
Correct inaccurate or incomplete personal information.
Erasure (Right to be Forgotten)
Request deletion of your data where no legal retention applies.
Restriction & Objection
Halt processing or object to profiling and automated decisions.
Contact & Enforcement
If you believe Aevum News has retained data beyond its necessary period, or if you wish to exercise your rights, please contact our Data Protection Officer directly.
Aevum News Data Protection Office
Email: dpo@aevumnews.com
Response Time: Within 5 business days | Full Resolution: Within 30 days