Privacy Policy

Last Updated: November 15, 2025

Verdantix ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with our company. Please read this policy carefully. If you do not agree with the terms of this policy, please do not access the site or use our services.

1. Information We Collect

We collect information that identifies, relates to, describes, or could reasonably be linked, directly or indirectly, with you:

• Personal Information: Name, email address, phone number, job title, company name, and mailing address that you voluntarily provide when filling out forms, subscribing to newsletters, scheduling consultations, or contacting us.
• Usage Data: Information automatically collected when you access or use our website and services, including IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and navigation patterns.
• Business & Enterprise Data: For corporate clients, we may collect facility details, energy consumption metrics, sustainability reports, and operational data necessary to design and optimize your green technology solutions.
• Cookies & Tracking Technologies: We use cookies, web beacons, and similar technologies to analyze trends, administer the website, track users' movements, and gather demographic information. You can control cookie preferences through your browser settings.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our website and sustainability consulting services.
• Process transactions, send administrative information, and communicate with you about your accounts, invoices, and projects.
• Respond to your comments, questions, and requests for support or information.
• Develop and optimize renewable energy systems, carbon analytics dashboards, and smart grid solutions tailored to your business needs.
• Send marketing communications, industry insights, and updates about green technology trends (you may opt out at any time).
• Ensure the security, integrity, and performance of our IT infrastructure and client data environments.

3. Information Sharing & Disclosure

We do not sell, trade, or rent your personal identification information to others. We may share information with:

• Service Providers: Third-party vendors who perform services on our behalf, including cloud hosting, data analytics, payment processing, and email delivery, under strict data processing agreements.
• Regulatory & Legal Requirements: When required by law, subpoena, or to protect the rights, property, and safety of Verdantix, our clients, and others.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred as a business asset, with notice provided via website notice or email.

4. Data Security

We implement industry-standard administrative, technical, and physical security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. This includes encryption in transit and at rest, access controls, regular security audits, and secure data centers. While we strive to protect your data, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law (e.g., tax, accounting, or legal dispute resolution). Enterprise project data is retained per contractual agreements and will be securely deleted or anonymized upon project completion or client request.

6. Your Rights & Choices

Depending on your location, you may have certain rights regarding your personal data:

• Access & Portability: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request deletion of your personal data, subject to legal and contractual obligations.
• Opt-Out: Unsubscribe from marketing communications at any time using the link provided in our emails.
• Restriction & Objection: Object to or restrict certain processing activities.

To exercise these rights, contact us at privacy@verdantix.com. We will respond within 30 days.

7. Cookies & Tracking

We use essential cookies to ensure website functionality, analytics cookies to understand user behavior, and marketing cookies to deliver relevant content. You may manage your preferences through browser settings or by opting out of third-party advertising. Disabling essential cookies may affect site functionality.

8. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected data from a child, we will take steps to delete it promptly.

9. International Data Transfers

Your information may be transferred to, and processed in, countries other than the country in which you reside. These countries may have data protection laws that differ from your jurisdiction. We ensure appropriate safeguards are in place, including Standard Contractual Clauses and GDPR-compliant data processing agreements, to protect your information.

10. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of significant changes by posting a prominent notice on our website and updating the "Last Updated" date. We encourage you to review this policy periodically.