Careers Privacy Policy

1. Information We Collect #

We collect information that you provide directly, information generated through your interaction with our careers platform, and information obtained from third-party sources. This may include:

• Personal Identifiers: Name, email address, phone number, mailing address, and national ID or tax numbers (where required for employment verification).
• Professional Information: Resume/CV, work history, education, certifications, skills, portfolio links, and references.
• Application Data: Responses to application questions, assessment results, interview recordings, and offer letter acceptance records.
• Technical Data: IP address, browser type, device information, cookie data, and platform usage analytics.
• Diversity & Inclusion Data: Voluntary self-identification information used for equal employment opportunity reporting and workforce analytics.

2. How We Use Your Information #

Your data is processed to support our global recruitment operations across energy, technology, aerospace, healthcare, finance, and all other Aevum Zenth divisions.

• To evaluate your qualifications for current and future positions.
• To communicate regarding your application status, interview scheduling, and onboarding processes.
• To conduct background checks, reference verification, and compliance screenings where legally permitted.
• To analyze recruitment metrics and improve candidate experience.
• To comply with legal obligations, including tax, labor, and immigration regulations in the jurisdiction of employment.

3. Sharing & Disclosure #

Aevum Zenth does not sell your personal information. We may share data only under the following circumstances:

• Internal Teams: HR, Talent Acquisition, hiring managers, and compliance officers within relevant subsidiaries.
• Service Providers: Third-party vendors assisting with background checks, assessment platforms, applicant tracking systems, and cloud hosting, bound by strict data processing agreements.
• Legal Requirements: When required by law, subpoena, or regulatory authority in any jurisdiction where we operate.
• Business Transfers: In the event of a merger, acquisition, or sale of a subsidiary, your data may be transferred as part of the transaction.

4. Data Retention #

We retain your personal information only as long as necessary for the purposes outlined in this policy:

• Active Applicants: Data is retained for the duration of the recruitment process plus 12 months post-decision.
• Talent Pool: If you opt-in to our talent community, data is retained until you request removal or after 24 months of inactivity.
• Employed Candidates: Upon hire, data transfers to our employee records system and is governed by our Employee Privacy Policy.
• Legal Holds: Data may be retained longer if required for litigation, audit, or regulatory compliance.

5. Security Measures #

Aevum Zenth employs industry-leading security protocols aligned with our Technology and Cybersecurity divisions:

• End-to-end encryption for data in transit and at rest.
• Role-based access controls and multi-factor authentication for internal systems.
• Regular penetration testing and vulnerability assessments.
• Compliance with ISO 27001, SOC 2 Type II, and regional data protection frameworks.

6. International Transfers #

With headquarters in Neo Geneva and operations in 62 countries, your data may be transferred across borders. We ensure adequate protections through:

• EU Standard Contractual Clauses (SCCs).
• Binding Corporate Rules (BCRs) approved by European data protection authorities.
• Local compliance mechanisms in each jurisdiction of operation.

7. Your Rights #

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold.
• Correction: Update or rectify inaccurate information.
• Deletion: Request erasure of your data, subject to legal retention obligations.
• Portability: Receive your data in a structured, machine-readable format.
• Objection: Object to processing for direct marketing or legitimate interest purposes.
• Withdrawal: Withdraw consent at any time where processing is consent-based.

To exercise these rights, contact our Data Protection Officer via the details below.

8. AI & Automated Screening #

Aevum Zenth utilizes AI-driven tools developed by our Zenth Digital Systems division to enhance recruitment efficiency. Please note:

• AI tools may assist in resume parsing, skill matching, and initial screening.
• All final hiring decisions involve human review by qualified recruiters and hiring managers.
• Algorithms are regularly audited for bias and fairness across demographic groups.
• You have the right to request human-only review of your application at any stage.

9. Children's Privacy #

Aevum Zenth careers platform is not directed to individuals under the age of 16. We do not knowingly collect data from minors. If we discover data from a minor, it will be promptly deleted.

10. Policy Updates #

This policy may be updated to reflect changes in our practices, legal requirements, or operational scope. Significant changes will be communicated via email to registered candidates and posted on this page with a revised effective date.

11. Contact Us #

For questions about this Careers Privacy Policy, your data rights, or to submit a complaint: