Submission Guidelines

Standardized protocols for external proposals, vendor applications, research submissions, and partnership inquiries across Aevum Zenth divisions.

Submission Categories

Select the appropriate channel based on your inquiry type. All submissions are routed through our centralized intake portal for compliance tracking.

🤝

Strategic Partnerships

Joint ventures, cross-divisional collaborations, technology licensing, and long-term operational alliances.

📦

Vendor & Supplier Applications

Procurement onboarding, supply chain integration, logistics partnerships, and enterprise service contracts.

🔬

Research & Innovation

Academic collaborations, patent submissions, R&D grant proposals, and technology transfer inquiries.

📈

Investor & Capital Markets

Private equity introductions, institutional fund placements, M&A advisory, and securities offerings.

📰

Media & Press

Editorial inquiries, executive interview requests, product review access, and press event coordination.

🌍

Government & Regulatory

Public sector RFPs, compliance filings, export license applications, and inter-agency partnerships.

Technical & Formatting Requirements

All submissions must adhere to the following specifications to ensure seamless processing by our compliance and review teams.

  • File formats: PDF, DOCX, XLSX, or PPTX only. Max file size: 50MB per attachment.
  • Naming convention: [Category]_[EntityName]_[Date YYYYMMDD].ext (e.g., Partnership_AevaTech_20260315.pdf)
  • Language: English (primary). Supporting documents in other languages must include a certified English summary.
  • Encryption: All files containing sensitive data, IP, or financials must be password-protected. Password sent via separate secure channel.
  • Metadata: Remove all tracked changes, comments, and hidden layers before submission. Final versions only.
  • Checklist: Include a signed cover sheet confirming data accuracy, authorization, and conflict-of-interest disclosure.

Review Process & Timelines

Submissions follow a standardized triage and evaluation workflow. Timelines vary by division and complexity.

1. Intake & Validation (0-3 Days)

Automated screening for format compliance, mandatory fields, and routing to the appropriate division desk.

2. Compliance & Legal Review (3-7 Days)

Sanctions screening, IP verification, regulatory alignment, and NDA execution where applicable.

3. Divisional Evaluation (7-21 Days)

Technical and strategic assessment by subject-matter experts. Requests for additional information may be issued.

4. Decision & Notification (21-30 Days)

Final determination issued. Approved proposals advance to contracting or pilot phases. Declined submissions receive standardized feedback.

Security & Compliance Mandates

Aevum Zenth operates under strict global regulatory frameworks. All external parties must acknowledge the following protocols.

🔒 Data Protection

All submitted data is processed under ISO 27001 & SOC 2 Type II standards. Cross-border transfers comply with GDPR, CCPA, and local jurisdictions.

📜 Export Control & Sanctions

Submissions involving dual-use technologies, aerospace, or defense must include ITAR/EAR classification and end-user declarations.

⚖️ Conflict of Interest

Disclose any existing contracts, equity positions, or familial ties to Aevum Zenth divisions, subsidiaries, or board members.

🛡️ Intellectual Property

Unsubmitted IP remains the property of the submitter. Once filed, materials may be shared internally under confidential review protocols.

Submit Through Our Secure Portal

All external proposals, applications, and inquiries must be submitted via the official Aevum Zenth Intake Platform. Email submissions are not processed.

Access Submission Portal →